Associate Project Manager/Project Manager

Project Management Office

The National Center for Supercomputing Applications (NCSA) advances discovery and innovation through extreme-scale computing, science-enabling software, and the skills of our expert staff. The center is part of the flagship University of Illinois at Urbana-Champaign—a world leader in research, teaching, and public engagement—and is located in a micro-urban community that combines cultural vibrancy with affordability and quality of life.

For more than 30 years, NCSA has partnered with visionaries to discover solutions to grand challenges for the benefit of science and society. Our advanced digital resources and world-class staff push research beyond the unimaginable. Can you imagine? We can.

NCSA is currently seeking one or more Associate Project Managers and Project Mangers to provide management and coordination across assigned NCSA projects; information management, tracking, dissemination, and reporting between projects, staff, and leadership (both project PIs and NCSA management); and coordinating with the NCSA Project Management Office to find ways to align NCSA’s vast landscape of projects and activities (reducing duplication of effort and building on cross project activities where possible). Within projects these positions track goals and work to maintain/drive timelines, striving towards staff and resources being utilized efficiently and also toward achieving goals. Daily activity involves interaction with project management software tools and other business support systems, organizing, driving, and coordinating meetings (e.g. deriving agendas, tracking, communicating, and following up on action items).

NCSA encourages professional development and provides advancement and growth opportunities for employees wishing to further their careers.

Key responsibilities

Associate Project Manager

The Associate Project Manager provides assistance with project planning, resource allocation and budgets, contracts, progress tracking and reporting, and liaison with institutional partners regarding these issues as required. This includes management and coordination across assigned NCSA projects; information management, tracking, dissemination, and reporting between projects, staff, and leadership. Within projects track goals and work to maintain/drive timelines, striving towards staff and resources being utilized efficiently and also toward achieving goals. Daily activity involves interaction with project management software tools and other business support systems, organizing, driving, and coordinating meetings.

  • Project Management Team Member
    • Work closely with project staff to both track and drive progress toward ensuring project milestones are met, and that staff effort is aligned with project goals.
    • Drive communication management via written or verbal communication of project goals, project status, issues, actions, and risks to internal and external stakeholders.
    • Independently monitor and respond to action items and stakeholder requests to ensure projects are moving forward efficiently.
    • Work closely with project staff to ensure efficiency and success, including project budgeting, planning, personnel, resourcing, workflow, tracking and reporting.
    • Serve as a resource person for staff in various units of technical services regarding project goals, methods, and outcomes.
    • Serve as a liaison between project staff and other center staff, including those at other institutions, to facilitate the accomplishments of goals, objectives and milestones for projects.
    • Prepare and draft project reports and coordinate staff contributions (project reports and online materials).
    • Compile and summarize project information and trends using reports and presentations.
    • Using independent judgment, determine best practices and establish procedures related to effective business processes for projects.
    • Ensure that group technical work and, in particular, research and development results are documented as well as reported through regular reports, technical papers submitted to journals, conferences, outreach materials and other notable sources.
  • Support Program Office
    • Support Program Office planning activities such as development of program plans, development of SOWs, and identification of resources and availability.
    • Actively participate in Program Office meetings, conferences and reviews.
    • Drive the execution of the prioritized activities
Project Manager

The Project Manager performs budgeting, budget management, planning, communications, personnel resourcing, workflow, tracking and reporting. This includes management and coordination across assigned NCSA projects; information management, tracking, dissemination, and reporting between projects, staff, and leadership. Within projects track goals and work to maintain/drive timelines, striving towards staff and resources being utilized efficiently and also toward achieving goals. Daily activity involves interaction with project management software tools and other business support systems, organizing, driving, and coordinating meetings.

  • Project Manager
    • Perform budgeting, planning, personnel resourcing, workflow, tracking and reporting for projects.
    • Track and report on fund expenditures. Independently develop best practices and establish procedures related to effective project management.
    • Provide leadership for a subset of the group's projects, including delegating tasks, determining project milestones and setting deadlines.
    • After decisions have been made, responsible for execution of those decisions.
    • Using independent judgment, assess ongoing and completed work to improve future efficiencies, formulating and recommending changes to project workflows and management as needed.
    • Perform quality control for new and ongoing procedures and workflows.
    • Independently prepare and communicate project goals to affected stakeholders.
    • Serve as a primary contact/resource for staff in various units of technical services regarding project goals, methods, and outcomes.
    • Contribute to the development of new funding and collaboration opportunities through networking with colleagues internal and external to the University.
  • Project Management Team Member
    • Work closely with project staff to both track and drive progress toward ensuring project milestones are met, and that staff effort is aligned with project goals.
    • Drive communication management via written or verbal communication of project goals, project status, issues, actions, and risks to internal and external stakeholders.
    • Independently monitor and respond to action items and stakeholder requests to ensure projects are moving forward efficiently.
    • Work closely with project staff to ensure efficiency and success, including project budgeting, planning, personnel, resourcing, workflow, tracking and reporting.
    • Serve as a resource person for staff in various units of technical services regarding project goals, methods, and outcomes.
    • Serve as a liaison between project staff and other center staff, including those at other institutions, to facilitate the accomplishments of goals, objectives and milestones for projects.
    • Prepare and draft project reports and coordinate staff contributions (project reports and online materials).
    • Compile and summarize project information and trends using reports and presentations.
    • Using independent judgement, determine best practices and establish procedures related to effective business processes for projects.
    • Ensure that group technical work and, in particular, research and development results are documented as well as reported through regular reports, technical papers submitted to journals, conferences, outreach materials and other notable sources.
    • Support Program Office planning activities such as development of program plans, development of SOWs, and identification of resources and availability.
    • Actively participate in Program Office meetings, conferences and reviews.
    • Drive the execution of the prioritized activities.

Required education and experience

Associate Project Manager
  • BS degree in business/accounting/finance and/or a science or engineering related field.
  • At least two years of professional-level accounting, managerial or business experience in project management and at least one year of which was administrative level.
Project Manager
  • BS degree in business/accounting/finance and/or a science or engineering related field required.
  • At least two years of professional-level accounting, managerial or business experience in project/program management and at least one year of which was administrative level.

Preferred experience

Associate Project Manager
  • Advanced degree in business/accounting/finance or in technical field such as computer science, engineering, or related field. Alternative degree fields may be considered/accepted if accompanied by equivalent experience (depending on nature and depth of experience as it relates to current NCSA projects).
  • 2 or more years of experience in project management/program management in a complex work environment.
  • PMP Certification or willing to go through the PMP certification process, funded by NCSA.
Project Manager
  • Advanced degree in business/accounting/finance or in technical field such as computer science, engineering, or related field. Alternative degree fields may be considered/accepted if accompanied by equivalent experience (depending on nature and depth of experience as it relates to current NCSA projects).
  • 5 or more years of experience in project management/program management in a complex work environment.
  • PMP Certification or willing to go through the PMP certification process, funded by NCSA.

Key skills/knowledge

Associate Project Manager
  • Ability to understand project execution and break down the work required into manageable work packages that can be tracked.
  • Understand University policies and procedures and their potential impact on assigned projects.
  • An ability to facilitate conflict resolutions across very heterogeneous/distributed teams.
  • Ability to identify, analyze and solve problems regarding the day-to-day tasks of the project.
  • Ability to maintain general understanding of stakeholders and partners.
  • Ability to maintain general understanding of other projects and possible collaborative opportunities.
  • Ability to identify and resolve personnel problems within and between workgroups.
  • Strong project and personnel management techniques.
  • Strong presentation, interpersonal communication and documentation skills.
Project Manager
  • Strong team-building skills.
  • Ability to effectively communicate at all levels of management and technical expertise.
  • Ability to identify, analyze and solve problems regarding recurring tasks and processes of the project.
  • Ability to build and maintain general understanding of stakeholders and partners.
  • Ability to build and maintain general understanding of other projects and possible collaborative opportunities.
  • Ability to identify and resolve personnel problems within and between workgroups.
  • Strong project and personnel management techniques.
  • Strong personnel development skills.
  • Strong presentation, interpersonal communication and documentation skills.

This is a full-time Civil Service Business/Administrative Associate position appointed on a 12-month service basis. The expected start date is as soon as possible. Salary is commensurate with experience.

Applications must be received by February 3, 2020. Apply for this position at jobs.illinois.edu. If you have not applied before, you must create your candidate profile. If you already have a profile, you will be redirected to that existing profile via email notification. To complete the application process:

Step 1) Submit the Staff Vacancy Application using the "Apply for Position" button below.

Step 2) Submit the Voluntary Self-Identification of Disability forms.

Step 3) Upload your cover letter, resume (months and years of employment must be included), and academic credentials (unofficial transcripts or diploma may be acceptable), and names/contact information for three references.

In order to be considered as a transfer candidate, you must apply for this position at the website mentioned above. Applications not submitted through this website will not be considered. For further information about this specific position, contact Wil Myers at wmmyers@illinois.edu. For questions about the application process, please contact 217-333-2137.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.

The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit http://go.illinois.edu/EEO.

For further information regarding our application procedures, you may visit www.ncsa.illinois.edu or email NCSA-HR@illinois.edu.