Events at NCSA

Whether you’re planning a meeting, conference, workshop or other event, our Administration building includes a 195-seat auditorium, two state-of-the-art training centers, a conference room, and a spacious atrium. Base support includes local audio with microphones, a projector connection, a presentation laptop and a technician who will remain with you for the duration of the event.

While our space is primarily intended for NCSA-sponsored events, we’re happy to accommodate other campus events when they don’t conflict with regular NCSA operations or with NCSA-sponsored events.

Available Space

The following areas of the NCSA building can be used for events. Please submit a request through the NCSA Events page to use a space at NCSA. Available hours, services and rates can be found there.

NCSA Auditorium  (1122 NCSA)

Our spacious auditorium seats 195 and is perfect for seminars and lectures. Fixed auditorium seats with fold-up desktops face the stage and podium featured at the front of the room. The stage can also accommodate a panel of up to eight speakers.​

Equipment and services at 1122

• Presenter remote/laser pointer
• 20-foot floor-to-ceiling projection screen
• Mac and PC connections to HD projector
• Presentation laptop has both Mac and Windows 7 running Microsoft Office
• HDMI audio/3.5mm mini-jack at the podium for audio from a laptop
• 2 wireless lapel microphones
• 1 wired microphone at the podium
• 4 wireless handheld microphones
• 5 push-to-talk gooseneck microphones for panels up to eight people on stage (Event Coordinators are responsible for chairs, tables and table skirts)
• Telephone/PA interface for a conference line
• Videoconference with HD Polycom
• Webcast and/or recording with Wirecast
• Breakout audio feed for videographers
• Web conferencing with WebEx, Zoom, Lync and others
• Keyboard and mouse

Instructional Labs A and B 
Rooms 1030/1040

Our state-of-the-art instructional labs seat 50 in a classroom setting and are perfect for workshops, lectures and training seminars. The rooms are fitted with long tables, chairs and a podium.

Equipment and services for rooms 1030/1040

• 20-foot projection screen
• 3 HD projectors (room 1030), 2 HD projectors (room 1040)
• Mac and PC connections to projectors at the podium
• Presentation laptop has both Mac and Windows 7 running Microsoft Office
• HDMI audio/3.5mm mini-jack at the podium for audio from a laptop
• 2 wireless lapel microphones
• 1 wired podium microphone
• 25 push-to-talk tabletop microphones
• Telephone/PA interface for a conference line
• Videoconferencing with HD Polycom and EagleEye Director cameras
• Web conferencing with WebEx, Zoom, Lync and others
• Webcast and/or recording with Wirecast
• Breakout audio feed for videographers
• Keyboard and mouse
• Presenter remote/laser pointer

Conference Room 3000

This conference room, perfect for virtual meetings, seats 13 at a V-shaped conference table.

Equipment and services for room 3000

• 13-foot projection screen
• 2 standard HD projectors
• Mac and PC connections to a projector
• Presentation laptop has both Mac and Windows 7 running Microsoft Office
• HDMI audio/3.5mm mini-jack for audio from a laptop
• Telephone/PA interface for a conference line
• Tabletop microphones for 13 people
• Videoconferencing with HD Polycom
• Web conferencing with WebEx, Zoom, Lync and others
• Webcast and/or recording with Wirecast

Lobby/Atrium

The NCSA atrium is a great place for your reception or catered event. The space can seat 86 people at small café tables, or up to 250 people for a standing-room-only event. While the lobby furniture cannot be removed, the space can be minimally reconfigured by the event organizers to optimize the space for your event. Additional furniture, such as long tables for catering or additional trash cans for box lunches, may be ordered from campus Facilities & Services or your event caterer. Available equipment includes a wireless microphone/PA and podium.

Requesting Space

Space and audio-visual services can be requested up to one year in advance and we recommend at least one month before an event. To initiate a request, please visit the NCSA Events page.

Requests will be reviewed based on the availability of the facilities, scheduled NCSA-sponsored events, A/V staff availability, etc. Notification in response to a request should be received within two weeks.

Food and Drink

Caterers may be found on the University’s Insured Caterers List. All catering equipment must be removed from the NCSA building immediately following an event.

The Alcohol Approval Form must be completed and on file with NCSA prior to the event. The form may be sent or emailed to NCSA’s Director’s office, rlpark.illinois.edu.

Safety

During public events the safety of attendees and the facilities in use are the responsibility of the sponsoring unit. Attendance at any event is limited to the stated capacity of the reserved space.

Parking

Metered parking is available near the NCSA building on Clark Street, in the parking garage just north of NCSA, and on other surrounding streets. All day parking is available in the parking garage, time limits for surrounding streets are usually two hours. Additional information regarding meter rates and payment methods can be found on parking.illinois.edu.

Questions about NCSA facilities?

facilities@lists.ncsa.illinois.edu