Whether you’re planning a meeting, conference, workshop or other event, our Administration building includes a 196-seat auditorium, two state-of-the-art training centers, a conference room, and a spacious atrium. Base support includes local audio with microphones, a projector connection, a presentation laptop and a technician who will remain with you for the duration of the event.
While our space is primarily intended for NCSA-sponsored events, we’re happy to accommodate other campus events when they don’t conflict with regular NCSA operations or with NCSA-sponsored events.
The following areas of the NCSA building can be used for events. When requesting space use the form at illinoisncsa.emscloudservice.com. As you select service options, a cost estimate will be provided at the bottom of the request form.
Our spacious auditorium seats 196 and is perfect for seminars and lectures. Fixed auditorium seats with fold-up desktops face the stage and podium featured at the front of the room. The stage can also accommodate a panel of up to eight speakers.
Equipment and services at 1122
Our state-of-the-art instructional labs seat 50 in a classroom setting and are perfect for workshops, lectures and training seminars. The rooms are fitted with long tables, chairs and a podium.
Equipment and services for rooms 1030/1040
This conference room, perfect for virtual meetings, seats 13 at a V-shaped conference table.
Equipment and services for room 3000
The NCSA atrium is a great place for your reception or catered event. The space can seat 86 people at small café tables, or up to 250 people for a standing-room-only event. While the lobby furniture cannot be removed, the space can be minimally reconfigured by the event organizers to optimize the space for your event. Additional furniture, such as long tables for catering or additional trash cans for box lunches, may be ordered from campus Facilities & Services or your event caterer. Available equipment includes a wireless microphone/PA and podium.
Space and audio-visual services can be requested up to one year in advance and we recommend at least one month before an event. To initiate a request, please visit illinoisncsa.emscloudservice.com and use your University email address to log in.
Requests will be reviewed based on the availability of the facilities, scheduled NCSA-sponsored events, A/V staff availability, etc. Notification in response to a request should be received within two weeks.
Caterers may be found on the University’s Insured Caterers List. All catering equipment must be removed from the NCSA building immediately following an event.
Alcoholic beverages may be served at approved events. Please consult the Campus Administrative Manual, Section VIII – 10 for instruction for filling out the necessary form. The Alcohol Approval Form must be completed and on file with NCSA Facilities prior to the event. The form may be sent or emailed to Tedra Tuttle, 1008 NCSA, MC-257, firstname.lastname@example.org.
During public events the safety of attendees and the facilities in use are the responsibility of the sponsoring unit. Attendance at any event is limited to the stated capacity of the reserved space.
Metered parking is available near the NCSA building on Clark Street, in the parking garage just north of NCSA, and on other surrounding streets. Rates are 75 cents/hour, and all meters accept quarters, dimes, nickels and dollar coins. All day parking is available in the parking garage, time limits for surrounding streets are usually two hours. There is no attendant in the parking garage, but there is the option to pay for metered parking in the parking structure by credit card by calling 866-234-PARK (7275); the garage is location 4801. For more information, go to paybyphone.com.
Assistant Director, Facilities
System Engineer, Facilities